Job Title: Administrative Assistant
Location: Cement Laboratory, Institute of Cement & Concrete, Meru University of Science & Technology, Meru-Kenya
About Us:
The Institute of Cement & Concrete (ICC) at Meru University of Science & Technology (MUST) is a leading regional center dedicated to innovation in cement and concrete technologies. We are seeking two (2) Administrative Assistants to support the day-to-day administrative functions of the institute.
Job Overview:
As an Administrative Assistant, you will provide essential support to ICC’s research and operational teams by managing office communications, scheduling, record keeping, and coordination of institutional activities. This role is key to ensuring the efficient and professional operation of the institute in line with project goals.
Key Responsibilities:
- Provide administrative support to project teams, researchers, and management
- Manage and organize office communications, including emails, phone calls, and correspondence
- Maintain records, schedules, and filing systems (both electronic and physical)
- Assist in organizing meetings, workshops, and official visits
- Support procurement and inventory management for office and laboratory supplies
- Prepare reports, minutes, letters, and other official documentation as required
- Assist in the preparation and submission of project documentation and compliance reports
- Ensure timely handling of administrative tasks and uphold confidentiality and professionalism
- Liaise with internal and external stakeholders on administrative matters
Qualifications:
- A minimum of Diploma or Bachelor’s degree in Business Administration, Office Management, Public Administration, or related field
- Minimum of one-year experience in an administrative or office support role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent communication, interpersonal, and organizational skills
- Ability to multitask and prioritize workload in a fast-paced environment
- Attention to detail and a proactive approach to problem-solving
- Experience working in an academic or research institution is an added advantage
How to Apply:
Interested candidates should submit the following in one PDF file to icc@must.ac.ke with the subject line: Administrative Assistant:
- Cover letter outlining relevant experience and motivation
- Certified copies of academic degree certificate and transcripts
- Curriculum Vitae (CV) including three (3) referees with contact details
- Copy of National ID or passport biometric page
Applications will be accepted until Monday, 12th May, 2025.
Notes
- Applications and related documents should be forwarded addressed to the;
Director
Institute of Cement & Concrete
Meru University of Science & Technology
P.O Box 972-60200
Meru-Kenya
- Applications should be emailed as one file in PDF: icc@must.ac.ke
- Closing date: Wednesday, 12th May, 2025.
- Only shortlisted candidates will be contacted.
- For enquiries, contact Emily, Email: emukiri@must.ac.ke